Worker app

Principles⁠

Your crew should not need the office⁠

Shifts, hours, availability and documents belong in your crew's hands. Every question they can answer themselves is a message your planner does not have to reply to.

One place, not a group chat⁠

A shift offer in a chat is gone by tomorrow. In the app it has a state: offered, accepted, swapped, worked. State is what makes a plan reliable.

Let people say when they can work⁠

Availability entered once by the person it belongs to beats availability collected weekly by someone else. It is also the only version that is current.

Make claiming work easy⁠

If saying yes to an open shift takes one tap, shifts fill. If it takes a phone call, they fill later and by whoever answered.

Hours are the crew's to submit⁠

The person who worked the shift is the person who knows what time it ended. Let them submit, and keep approval with you.

Ask once, at the right moment⁠

A notification when a shift ends is useful. A weekly reminder to fill in a timesheet is noise. Prompt at the moment the answer is known.

Practices⁠

Show the schedule that applies to them⁠

Each person sees their own shifts, with times, venue and role, and the events they are attached to. No filtering a company-wide rota to find themselves.

Publish open shifts to their phone⁠

Available shifts appear in the app for the groups they belong to. Your crew expresses interest, and you assign from the list of people who said yes.

Let them hide what is not for them⁠

A shift someone cannot take can be dismissed, so their list stays a list of real options rather than a feed to scroll past.

Collect availability and time off⁠

Your crew sets the days and hours they are available and requests time off with a reason. Requests arrive as a queue for you to approve or decline.

Let them arrange the swap⁠

A worker requests a swap, the app offers it only to colleagues who could actually cover it, one accepts, and you approve. The chain is visible the whole way.

Let them ask to be released⁠

When someone genuinely cannot work, they request a cancellation rather than going silent. You approve or decline, and the shift returns to the pool.

Put the checklist on the shift⁠

Allergies to read, a briefing to confirm, a key to collect. Your crew ticks items off in the app, so the handover does not rely on a conversation.

Clock in, submit, get paid⁠

Clock in and out on the day, or confirm the hours drafted from the planned shift. Approved hours flow straight through to payroll.

Send one reminder, not five⁠

If a shift has ended and no hours have arrived, the app nudges once. Nobody is chasing timesheets and nobody is being nagged.