BEO
Build one BEO and your whole team runs on the same details.
The BEO (Banquet Event Order) bundles your schedule, food, drink, A/V, staffing, and setup into one run sheet. The client signs online, the kitchen gets the allergies, the crew checks off on the floor.
Now in private beta. Personal onboarding included.
From signed proposal to the last dish washed, in one document
Everything for your run sheet in one place, with its own version for every role.
01 · One BEO, every version
One document, its own version for every role
Build the BEO once. The client sees a polished confirmation, the kitchen an allergy list with no prices, the captain the run sheet with staffing. All from the same document.
- Separate layouts for client, chef, kitchen, and captain
- Prices hidden automatically where they should be
- Allergy and dietary overview ready for the kitchen
02 · Automatic from the proposal
When the client signs the proposal, your BEO is ready
As soon as a proposal is signed, EventSprint creates the BEO automatically, with the header, schedule, and financials already filled in from the proposal. You just add the details.
- Header, guests, and financials pre-filled
- Locked as a snapshot of the signed proposal
- Never start from a blank document again
03 · Client signs online
The client signs online, you have it in writing
Send the BEO for signature. The client confirms the details and signs on their phone. You get a locked PDF with name, date, and signature. If something changes after that, you send a change order.
- Online signing with a locked PDF
- Optional second signature from the venue
- Change orders: re-sign, inform, or log quietly
04 · On the floor
On the day, everyone knows exactly what to do
Your crew opens the BEO on their phone, in the version that fits their role. They check off each item: ready, started, done. You watch the progress as it happens.
- The right version per role, automatically
- Check off each item on the floor
- Payment status and payment link in the same BEO
14
sections in every BEO, from schedule to signature
4
versions from the same document
0
re-keying between proposal and run sheet
1 PDF
locked the moment the client signs
Everything in your BEO
Schedule
Run of show with times and who does what.
Food and drink
Courses, dietary needs, and allergies per dish.
Staffing
Roles, headcounts, and start times per shift.
A/V and setup
Tech, load-in and load-out, and the floor plan.
Payments
Deposit and installments with a payment link and QR.
Versions and changes
Full history and change orders after signing.
One BEO for your whole event.
Now in private beta. Book a demo, personal onboarding included.