For planners

Your whole crew on one board, not in ten chat groups.

See who's available, fill open shifts in one click, and let the system block double bookings. Time off, shift swaps, and hours all flow through it.

Now in private beta. Personal onboarding included.

Planner directing the crew during an event

From availability to payroll, in one system

Everything a planner needs to schedule, handle requests, and close out hours, without chat groups.

01 · Scheduling

Schedule your whole team on one board

See in one week view who's available, scheduled, or unavailable. Publish open shifts and assign an interested team member to a shift in one click.

  • Available, scheduled, or not, in color
  • Publish to everyone, a group, or by hand
  • Double bookings get blocked
Staff · SchedulingScheduling
WeekNew
ScheduledAvailableTime off
Team memberMon 18Tue 19Wed 20Thu 21Fri 22
Sarah DeanWeddingWedding
Tom BakerFestivalFestival
Lisa HayesDinnerDinnerDinner
Dan SmithReceptionReception
Eva MooreWeddingFestival

02 · Requests

Time off, swaps, and availability run themselves

Team members share availability, request time off, and swap shifts in their app. You approve, and approved time off blocks those days in the schedule right away.

  • Approve time off with one tap
  • A swap is final only after your sign-off
  • Approved time off colors the day red
Staff · RequestsRequests
FilterThis week
Sarah Dean
Time off · Jun 12 – 14
DeclineApprove
Tom Baker
Shift swap · Sat Jun 22 · with Lisa
DeclineApprove
Dan Smith
Time off · Jul 1
Approved
Eva Moore
Availability · wk 26 updated
Approved

03 · Hours

From clock-in to payroll, without re-keying

Your crew clocks in and out in their app and submits hours. You approve, and one export gets everything ready for payroll.

  • Clock in and out in the app
  • Approve hours, export to payroll
  • A reminder to clock out
Staff · HoursHours
PeriodExport
Team memberDateInOutHoursStatus
Sarah DeanMay 2414:0023:309.5Approved
Tom BakerMay 2415:0023:458.75Approved
Lisa HayesMay 2512:0020:008.0In review
Dan SmithMay 2516:0000:308.5In review
Total 34.75 hours · ready for payroll

0

double bookings

1 click

from interest to scheduled

14 days

of schedule ahead, automatically

1

board for your whole crew

Everything in your scheduling toolkit

Availability

Team members share their availability in their own app.

Open shifts

Publish open shifts and let team members show interest.

Recurring shifts

Set recurring shifts once; the next two weeks fill themselves.

Shift swaps

Team members swap shifts; you give the final sign-off.

Time tracking

Clock in, approve, and export to payroll.

Notifications

Your crew gets a notification as soon as they're scheduled or something changes.

One place for all your scheduling.

Now in private beta. Book a demo, personal onboarding included.

For planners, answered

How does EventSprint prevent double bookings?
If you schedule someone twice, the system blocks it and shows which event and time it clashes with.
How do team members share their availability?
In their own app they mark per day or part of day whether they're available. You see it in a week view and schedule around it.
Can a team member swap a shift?
A team member posts a swap request, a colleague accepts, and the swap is final only once you approve it.
Can I have recurring shifts scheduled automatically?
Set a recurring shift once with days, role, and headcount, and the next fourteen days get scheduled automatically, with no double shifts.
Does my crew get a notification about their shifts?
As soon as you schedule someone or change a shift, they get a notification in the app, plus a reminder to clock out.